Volunteer Positions

The Hollyburn Cross Country Ski Club depends on the dedicated volunteers to fulfill a wide variety of fun and exciting roles. Please consider the following opportunities below and register for one of the many important positions that need to be filled.

Note, you sign up as a volunteer as part of the registration process when you register your children. Volunteers must also sign up as club members (due to insurance requirements).

  • All new coaching positions require pre-approval: please send a Coaching Inquiry via our Contact page.
  • All other volunteer positions: for more information, please send a Volunteer Inquiry on our Contact page.

*Position qualifies for early registration and the Key Volunteer Discount on the total cost of registration. It also provides exemption from paying the Non-Volunteer Fee.

New Weekend Coaches*

If you are an experienced cross country skier who would like to take the coaching courses and pass on your skills and enthusiasm to kids, then this is the place for you. Coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons.

Please note: Level 3/4 and TA coaches should commit to either a weekend OR an evening session.

Returning Weekend Coaches*

Use your previous training to continue as a coach. Additional training is available to raise your coaching level. Coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Please note: Coaching Level 3 and up requires solid skills in both skate and classic technique and the continuation of the L2T Dryland and the L2T on Snow coaching certifications.

Please note: Level 3/4 and TA coaches should commit to either a weekend OR an evening session.

Weekday Evening Coaches*

Please contact the Coaching Coordinator before registering for this position.

We will recruit 4-5 coaches dedicated to each weeknight session (Tuesday afternoon, Wednesday and Thursday evenings). These coaches must be competent skate and classic skiers and either have taken or be planning to take L2T training. They will be expected to coordinate among themselves to split the kids into groups and be sure to communicate among themselves if they have to miss a session. (Weekend coaches who want to develop their technique and coaching skills will be encouraged to join in these sessions for their own development and knowledge transfer.)

Jackrabbit Program Coordinator*

The Jackrabbit Program Coordinator oversees all the Bunny and Jackrabbit session coordinators, program outline and coaches for those programs.

This position has been filled for the 2017/2018 season.

Track Attack Program Coordinator*

The Track Attack Program Coordinator oversees all the Track Attack coaches, coordinates the team for Midgets and other races and sets the program outline for the TA coaches

This position has been filled for the 2017/2018 season.

Facilities and Equipment Coordinator*

If you are handy and organized, the club needs you to liaise with the Executive and Cypress (and coaches) to make sure the wax hut and club equipment (skate skis, etc.) are maintained and also, to liaise with Cypress and lead a team of volunteers to make sure a fun and varied terrain park is maintained throughout the season.

Session Coordinator*

(One for each weekend session)

Each session needs a group and coach coordinator whose overall responsibilities involve getting kids into their groups, helping to coordinate group switches as required, bring out coaching equipment, manage bibs, communicate skills list to coaches for each level, coordinate report cards with coaches, and provide general support to coaches as needed. This coordinator should be someone who is familiar with the Skills Development Program and ideally someone who has coached before.

The session coordinator will organize special technical sessions such as the relay handover practice day and the Sprint Day. They will run the day with the special events assistant and session coordinator assistant.

The Session Coordinator, Hot Chocolate Coordinator and Special Events Coordinator for each session need to communicate and work as a team. The assistant session coordinator will be available to help as needed.

The position for Sun pm is free but the Saturday AM and Sunday PM positions have been filled for the 2017/18 season.

Hot Chocolate Coordinator*

(One for each weekend session)

Each session needs a hot chocolate coordinator whose responsibility includes looking after the cambro (hot drink container) and/or thermoses for your session, bringing up the hot water in the cambro (and taking it home to clean for the next week), mixing the hot chocolate (and making sure enough powder is on hand), working with the session coordinator and coaches to distribute it, washing cups, and coordinating thermoses for coaches who want their hot chocolate on the trails.

The position for Saturday am is free but the Sunday PM and Sunday AM positions have been filled for the 2017/18 season.

Volunteer Coordinator*

If you like managing people and are very organized, this crucial Executive role includes coordinating volunteers for some of our bigger events (e.g. Coast Cups, other races, Lantern Ski etc.), seeking out additional volunteers if key roles are not filled (e.g. session coordinators, coaches etc.), organizing the end of year volunteer appreciation night, club clothing purchases, and organizing work groups (e.g. building a ski terrain park). Our club has over a hundred volunteers, so the scope is as big as you make it. To qualify you must be highly organized, enjoy working with people and understand the complexities of the club. The Executive meets about ten times a year.

Coaching Coordinator*

The key responsibilities of this role are to organize all training courses required for both new and returning coaches, track the certification of the Club’s coaches and coordinate any additional training/support that the club’s coaches need to be successful (e.g. technique sessions, drill suggestions etc). This includes setting up dates and times, locations, instructors and any equipment required for the training sessions. In addition, this person is responsible for setting up the pre-season technique refresher course for all returning coaches as well as technique upgrading sessions throughout the season for both classic and skating technique. Excellent communication, administration and organizational skills are required.

This position has been filled for the 2017/18 season.

Competition Chief*

(More than one possible position)

The Club needs people to take leadership roles in running competitions at Whistler Olympic Park. If you have your level 2 Officiating course or commit to getting it this fall, and take on a Chief or Assistant Chief role for at least two competitions (Coast Cup 1, Westerns, or the P’ayak), then you qualify for early registration and the fee discount.

Publicity and Sponsorship Coordinator*

There are unlimited opportunities to support the club by spearheading our search for corporate sponsors and getting the word out to the media about various newsworthy club initiatives and results.

This position has been filled for the 2017/18 season.

The following positions DO NOT qualify for early registration and the registration discount, however they count towards your volunteer requirements that exempt you from paying the $75 non-volunteering fee.

PAID Student Coaches

If you are a Racer or Adventurer who would like to start coaching or continue coaching Bunnies, Jackrabbits or Track Attack kids, make sure to register for the session that you can commit to and make sure you have signed up for the ICC and CC coach training (or L2T if applicable). Pay will range from $12 per hour for first year coaches, $14 for second year and $16 thereafter. Further details and commitments required are available on our Coaches page. For information on expectations for Student Coaches see the 2016 Teen Coach Contract. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Minimum age: 14 years old.

Backup Coach

If you are a certified coach who can’t commit to coaching the entire season, but are able to fill in occasionally for coaches who are sick or away, then this would be a good position for you.

Assistant Coaching Coordinator

This person will assist the Coaching Coordinator with all coach development initiatives. The types of activities which require assistance include:

  • Make screening calls to all new coaches following registration to ensure that they have appropriate attitude and commitment,
  • Ensure all coaches have completed and submitted a criminal record check every two years
  • Organize all training required for new and returning coaches (ICC, CC , LTT and TTT)
  • Book facilities and equipment for courses and ship materials to and from CCBC

Assistant Jackrabbit Coordinator

Assisting the Jackrabbit Coordinator gives you a chance to get involved to test the waters as a possible Coordinator for a future year.

Assistant Track Attack Coordinator

Assisting the Track Attack Coordinator gives you a chance to get involved to test the waters as a possible Coordinator for a future year.

This position has been filled for the 2017/18 season.

Events Coordinator#

(One for each weekend session)

Each session needs a special events coordinator who is responsible for organizing and taking the lead on special event days such as Mini-Birkie, coordinating Hollyburn Jackrabbits at Coast Cups in Whistler, Lantern Ski, The Hollyburn Fun Day, and any other fun events that you would like to organize. You will need to assist the session coordinator with the running of the relay handover practice day and Sprint Day. You will need to work with the coaches and Session Coordinator and will have the help of the assistant session coordinator and other volunteers.

This position has been filled for Sun am for the 2017/18 season but it is open for Sat am am and Sun pm.

Assistant Session Coordinator

(One for each am session)

Assisting the Session Coordinators gives you a chance to get involved to test the waters as a possible Session Coordinator for a future year. Typical tasks include distributing hot chocolate, helping with special events and making sure kids find their class/coaches.

Coast Cup 1 Chief Volunteers

November 27, 2017

There are six key positions involved in running the Coast Cup 1, the volunteer coordinator, race secretary, chief of timing, chief of course, chief of stadium, food coordinator (or more). Most of these roles require you to complete the level 1 Officiating course. Each one of the roles exempts you from paying the non-volunteering fee.

Competition Volunteers

Two for Coast Cup 1 (Nov 27), Westerns (Jan 19-22), and P’Ayak (Feb 25)

Volunteering for at least two competitions the Club is helping host at Whistler Olympic Park exempts you from paying the non-volunteering fee. While the Club pays for you to take the Officiating courses, which is preferred, there are roles you can take on without certification such as food preparation, course marshalling, course or stadium setup. Further details on when officiating course are held are the Club website, in the Calendar.

Terrain Park Volunteers

Assisting the Facilities and Equipment Coordinator, we need three volunteers for Saturday mornings and two for Sunday mornings to make sure there are good terrain park features and lanes for the ski skills development.

Website Coordinator

If you are experienced in managing website information, the club needs someone to keep information up to date.

Club Clothing Coordinator

Oversee the purchase of clothing (racing suits and jackets) for club members. Work with suppliers for sizing, purchasing and shipping. Coordinate delivery to members.

This position has been filled for the 2017/18 season.

Club Van Manager

Responsible for maintenance of the club van.

This position has been filled for the 2017/18 season.

Race Team Volunteers

Please contact race team coach Jake Weaver if interested in volunteering for the following race team positions.

There are several positions, listed below, where parents/guardians of race team members can help out. If you are interested in volunteering for the race team, contact Jake and sign up as a Race Team Volunteer. The exact positions will be decided at a race team meeting.

Race Team Travel Coordinator

Research and book team accommodations for race trips, camps and other events.

Race Team Food Coordinator

Menu planning and grocery shopping for team camps and race trips.

Race Team Bookkeeper

Manage finances for the race team in coordination with the club Treasurer.

Race Team Equipment and Wax Manager

Oversee the use and maintenance of team equipment, including roller skis. Keep track of the race team wax inventory and assist in making orders.

Race Team General Assistant

Take on tasks as requested by the Race Team Head Coach.

Race Team Wax Hut Cleanup Coordinator

Oversee and make a roster for race team members to do regular cleanup of the club wax hut.

Race Team Sponsorship Coordinator

Promote the team to potential sponsor and maintain communication with existing sponsors.

Jackrabbit Special Event Volunteer

To attend and help organize kids and activities at the Coast Cup at Whistler and special event days at Cypress (Lantern ski, Birkebiener, Fun day, sprints etc.). Volunteers expected to help out at a minimum of three events. 12 positions are available.