Volunteer Positions

The Hollyburn Cross Country Ski Club depends on the dedicated volunteers to fulfill a wide variety of fun and exciting roles. Please consider the following opportunities below and register for one of the many important positions that need to be filled.

Note, you sign up as a volunteer as part of the registration process when you register your children. Volunteers must also sign up as club members (due to insurance requirements).

  • All new coaching positions require pre-approval: please send a Coaching Inquiry via our Contact page.
  • All other volunteer positions: for more information, please send a Volunteer Inquiry on our Contact page.

The following positions qualify for early registration and the registration discount. They also exempt you from paying the non-volunteer fee.

New Weekend Coaches

If you are an experienced cross country skier who would like to take the coaching courses and pass on your skills and enthusiasm to kids, then this is the place for you. Coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons.

Please note: Level 3/4 and TA coaches should commit to either a weekend OR an evening session.

Returning Weekend Coaches

Use your previous training to continue as a coach. Additional training is available to raise your coaching level. Coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Please note: Coaching Level 3 and up requires solid skills in both skate and classic technique and the continuation of the L2T Dryland and the L2T on Snow coaching certifications.

Please note: Level 3/4 and TA coaches should commit to either a weekend OR an evening session.

Weekday Evening Coaches

Please contact the Coaching Coordinator before registering for this position.

We will recruit 4-5 coaches dedicated to each weeknight session (Tuesday afternoon, Wednesday and Thursday evenings). These coaches must be competent skate and classic skiers and either have taken or be planning to take L2T training. They will be expected to coordinate among themselves to split the kids into groups and be sure to communicate among themselves if they have to miss a session. (Weekend coaches who want to develop their technique and coaching skills will be encouraged to join in these sessions for their own development and knowledge transfer.)

Jackrabbit Program Coordinator

The Jackrabbit Program Coordinator oversees the Bunny and Jackrabbit session coordinators, program outline and coaches for those programs. This involves arranging the skiers into groups, working with the coaching coordinator to arrange coaches, and holding pre-season meetings for parents and coaches. 

(Filled for 2023/24 season) 

Track Attack Program Coordinator

The Track Attack Program Coordinator sets the program outline and groups together with the Head Coach, coordinates the team for races including Track Attack Championship and provides regular communication to the skiers and coaches.

(Filled for 2023/24 season)

Track Attack Assistant Coordinator

The Track Attack Assistant Coordinator helps the Coordinator with organizing Track Attack including dryland,  special session on Cypress and helping coordinate races.  Great role for a family who plan to attend several races.

Track Attack Head Coach

The Track Attack Head Coach oversees all the Track Attack coaches and works with the Program coordinator to set the program outline.

(Filled for 2023/24 season) 

Facilities Coordinator

If you are handy, this is a good position.  The job is to make sure that the wax hut is in good condition, arrange for and/or complete repairs and renovations as needed. Periodically check the hut to make sure that it is clean and tidy. At the end of the season work with the program coordinators to make sure that the hut is clean and tidy and that unneeded items are disposed of as needed. You will need to coordinate budgets and costs with the executive and to coordinate any external work with Cypress Mountain.

(Filled for 2023/24 season)

Equipment Coordinator

This position is good if you know skis and waxing. The club needs you to maintain the club ski and pole inventory; make sure the skis and poles are in good condition; wax the skis at the beginning of the season and as needed throughout the season; determine when new skis/poles need to be purchased and coordinate the purchase with the executive; and maintain a list of skis/poles that are borrowed for races, and make sure they are returned. You must also keep an inventory of the club tents, check that they are in good condition and arrange for repairs as needed.

(Filled for 2023/24 season) 

Terrain Playground and Adventure Trail Coordinator

If you are creative, the club needs you to liaise with the Executive and Cypress  to develop and maintain a terrain park and adventure trail with a team of volunteers. This will make skiing fun for our young athletes while they improve their balance!

Session Coordinator

(One for each weekend session)

Each session needs a group and coach coordinator whose overall responsibilities involve getting kids into their groups, helping to coordinate group switches as required, bring out coaching equipment, manage bibs, communicate skills list to coaches for each level, coordinate report cards with coaches, and provide general support to coaches as needed. This coordinator should be someone who is familiar with the Skills Development Program and ideally someone who has coached before.

The session coordinator will help to organize special technical sessions such as the Birkebeiner and the Sprint Day with the assistant coordinator and other parent volunteers.

The Session Coordinator, Assistant Coordinator, and Skate Ski Coordinator for each session need to communicate and work as a team.

(Filled for 2023/24 season)

Hot Chocolate Coordinator

(Two for Saturday, Two for Sunday AM, and one for Sunday PM)

The Hot Chocolate Coordinator is responsible for making hot chocolate for the Jackrabbits Groups for the session and handing it out to the coaches at the beginning of the session. 

Assistant Session Coordinator

(Three for each weekend AM session, One for Sunday PM)

The Assistant Coordinators help the Coordinators as needed to run the sessions, organize events, and to be a back-up Session Coordinator in the event of any absences.

Skate Ski Coordinator

(One for each weekend session)

Each weekend morning session needs a Skate Ski Coordinator who will be responsible for assigning skate skis to Jackrabbits 3 & 4 on skate ski weekend sessions (every other weekend). They will be required to bring out the skate skis and poles to the designated meeting area each skate session. After the session, the skis will need to be collected from skiers, returned to the wax hut, and sanitized.

(Filled for 2023/24 season)

Evening Session Coordinator

Each evening session (Tues / Wed / Thur) will need two Coordinators who will be responsible for setting up the designated meeting area, and giving out the skate skis on skate weeks. The coordinator will assist the coaches in arranging groups and taking attendance.

Track Attack Session Coordinator (New)

(One for Saturday AM and One for Sunday AM)

The Track Attack Session Coordinator will be responsible for helping Track Attack skiers get to their group meeting places, assist coaches with any equipment or instructions they need for the session, and be on hand if extra help is needed. The Track Attack Session Coordinator will work with the Track Attack Coordinator and Track Attack Head Coach and provide any feedback on the sessions.

(Filled for 2023/24 season)

Volunteer Coordinator

If you like managing people and are very organized, this crucial Executive role includes coordinating volunteers for some of our bigger events (e.g. Coast Cups, other races, Lantern Ski etc.), seeking out additional volunteers if key roles are not filled (e.g. session coordinators, coaches etc.), organizing the end of year volunteer appreciation night, club clothing purchases, and organizing work groups (e.g. building a ski terrain park). Our club has over a hundred volunteers, so the scope is as big as you make it. To qualify you must be highly organized, enjoy working with people and understand the complexities of the club. The Executive meets about ten times a year.

(Filled for 2023/24 season) 

Coaching Coordinator

The key responsibilities of this role are recruiting and onboarding coaches and overseeing the Coaching Administrator. This includes advising coaches of training they should attend, working with program coordinators to allocate coaches, support start of season meetings, and arrange for coaching support by the club’s senior coaches when required. In addition, this person works with senior club coaches to set up a pre-season technique refresher session for returning coaches as well as technique upgrading sessions throughout the season for both classic and skating technique. Excellent communication skills are required and an understanding of coaching cross country skiing. This position is on the club Executive and attends Executive meetings.

(Filled for 2023/24 season) 

Assistant Coaching Coordinator (New)

Follow up with coaches and volunteers who need to complete criminal record check. Prepare and administer teen contracts, confirm teen hours as well as periodic check in. Assist the Coaching Coordinator with general coaching administration which may include helping with logistics for courses or coach refreshers.

Masters Program Coordinator

The Masters Program runs once a week and focuses on skiers who are interested in refining their technique. The coordinator will confirm the attendees, arrange skiers in groups and outline the program for the season. Many of the attendees are coaches themselves and it provides a great opportunity to help support developing coaches. Additionally, they will provide technical coaching support to other coaches when required. 

(Filled for 2023/24 season) 

Adventurers Coordinator

The Adventurers Program Coordinator sets the program outline and groups together with the coaches. 

Competition Chief

(More than one possible position)

The Club needs people to take leadership roles in running competitions at Whistler Olympic Park. If you have your level 2 Officiating course or commit to getting it this fall, and take on a Chief or Assistant Chief role for at least two competitions (Coast Cup 1, Westerns, or the P’ayak), then you qualify for early registration and the fee discount.

Communication Coordinator

The Communication Coordinator oversees club communication. Works closely with the Executive and other coordinators to provide timely communication to club members via quarterly newsletter and general updates. Works in partnership with the Digital Communication Coordinator and the Website Coordinator.

(Filled for 2023/24 season)

Digital Communications Coordinator

Maintains Hollyburn XC’s digital media presence by taking initiative to post content that is relevant to all. Actively reaches out to executives and coordinators to collect information and post content in a timely manner. Monitors information relevant to XC Skiing from various community sources including Nordic Canada, Cross Country BC. Platforms include Instagram and Facebook. Coordinates with website coordinators and communications coordinator.

(Filled for 2023/24 season)

Ski Swap Coordinator

Many members of the club have skis and other equipment that they would like to pass on to other members. We need a volunteer to lead the organization of a ski swap. Previous years this has been held at the AGM but it may make sense for this to be held at a separate time to allow for a wider participation if possible.

(Filled for 2023/24 season)

Club Clothing Coordinator

Oversee the purchase of clothing (racing suits and jackets) for club members. Work with suppliers for sizing, purchasing and shipping. Coordinate delivery to members.

(Filled for 2023/24 season)

Track Attack Championships Coordinator (New)

With the Track Attack Coordinator and Head coach, assist in planning logistics for TA Champs including recruiting key volunteers for various tasks, (food, gear, relays, etc) and communicating updates and plans for the weekend.

(Filled for 2023/24 season)

Wax Hut Coordinator (New)

Responsible for weekly sweeping, tidying of wax hut and taking out garbage and recycling as needed.  Notify facilities coordinator of any required maintenance.

Race Team Van Driver

The Race Team Van Driver must have a class 4 driver’s license which requires passing the commercial licensing tests and a medical report every five years. The primary van driver communicates with the head coach to determine trip departure times, coordinates athlete sign-up for the seats for each trip, and coordinates with head coach and van manager for maintenance. The club will reimburse the costs for getting a class 4 license as long as the driver serves as a back-up or primary driver for the team van. The primary use of the van is to transport athletes to races, training camps and special training at WOP. Alternate van drivers are needed and could be needed in addition to the primary driver for some trips.

The following positions DO NOT qualify for early registration and the registration discount, however they count towards your volunteer requirements that exempt you from paying the non-volunteer fee.

PAID Student Coaches

If you are a Racer or Adventurer who would like to start coaching or continue coaching Bunnies, Jackrabbits or Track Attack skiers, please register for the session that you can commit to and make sure you have signed up for the ICC and CC coach training (or L2T if applicable). Pay will range from $13 per hour for first year coaches, $15 for second year and $17 thereafter. Further details and commitments required are available on our Coaches page. For information on expectations for Student Coaches see the 2016 Teen Coach Contract. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Minimum age: 14 years old.

Backup Coach

If you are a certified coach who can’t commit to coaching the entire season, but are able to fill in occasionally for coaches who are sick or away, then this would be a good position for you.

Competition Chief Volunteers

There are six key positions involved in running the competitions at Whistler Olympic Park, the volunteer coordinator, race secretary, chief of timing, chief of course, chief of stadium, food coordinator (or more). Most of these roles require you to complete the level 1 Officiating course and volunteer for at least two competitions.  These events include Coast Cup, Westerns, or the P’ayak; check the Club Calendar for details.

Competition Volunteers

Volunteering for at least two competitions the Club is helping host at Whistler Olympic Park. While the Club pays for you to take the Officiating courses, which is preferred, there are roles you can take on without certification such as food preparation, course marshalling, course or stadium setup. Further details on when officiating course are held are in the club Calendar.

Terrain Park Volunteers

Assisting the Facilities and Equipment Coordinator, we need three volunteers for Saturday mornings, three for Sunday mornings and one for Sunday afternoon to make sure there are good terrain park features and lanes for the ski skills development.

Website Coordinator

If you are experienced in managing website information, the club needs someone to keep information up to date.

Club Van Manager

Responsible for maintenance of the club van.

(Filled for the 2023/24 season)

Wax Assistant JR Skate Skis

Help wax club skate skis and assisting the Equipment Manager. 

Lantern Ski Coordinator (New)

Each year between Christmas and New Year Hollyburn holds a lantern ski. This role is to be the lead in planning the Lantern Ski will includes coordinating the communication and organizing the volunteers (Set up, lanterns, food prep etc.)

Ski-O Coordinator (New)

One weekend during the season we hold a Ski-O for Adventures, Track Attack, and senior Jackrabbits. If you have orienteering experience, we need a volunteer to set up the Ski-O for the weekend and then to provide instructions to coordinators and coaches. The weekend for the Ski-O will be confirmed in the fall.

JR Sprints Coordinator (New)

One weekend in February run the JR Sprints at Cypress for each session (Sat am, Sun am, and Sun PM. The roles involves being available for each session to set up course, lead timing, and provide instructions to JR, coaches and volunteers. Great role for someone with Level One Officials and timing experience.

Mt Washington Coast Cup Coordinator (New)

If you are planning to attend the Coast Cup at Mt Washington we are looking for a coordinator to organize the families and racers attending. Role includes organizing coach and athlete support for the weekend including scheduling and communication.

Club Laundry Volunteer (New)

Wash Birkie Costumes.  End of season wash JR Bibs and Red Coaches Vests.

Sun Run Coordinator (New)

Organize the team who participates in the Sun Run in the Spring. This will include registering the club team, communicating the sign-up details to club members, distributing the race t-shirts and coordinating race logistics.

Wax Race Coordinator for Track Attack (New)

Works in conjunction with the Race Team Wax Manager and helps organize, recruit volunteers and support waxing for TA athletes at races. Leads the Wax Coordination support at TA Champs.

Ski Exchange Coordinator (New)

Many clubs (Nakkertok, Chelsea etc) plan exchanges for Adventurers but age may vary depending on the club. Hollyburn is interested in participating in an exchange. Coordinator will reach out to interested clubs, coordinate participants, arrange travel, schedule, activities, coach support etc.

Race Team Volunteers

Please contact race team coach Jake Weaver if interested in volunteering for the following race team positions.

There are several positions, listed below, where parents/guardians of race team members can help out. If you are interested in volunteering for the race team, contact Jake and sign up as a Race Team Volunteer. The exact positions will be decided at a race team meeting.

Race Team Travel Coordinator

Research and book team accommodations for race trips, camps and other events.

Race Team Food Coordinator

Menu planning and grocery shopping for team camps and race trips.

Race Team Bookkeeper

Manage finances for the race team in coordination with the club Treasurer.

Race Team Equipment and Wax Manager

Oversee the use and maintenance of team equipment, including roller skis. Keep track of the race team wax inventory and assist in making orders.

Race Team General Assistant

Take on tasks as requested by the Race Team Head Coach.