Volunteer Positions

The Hollyburn Cross Country Ski Club depends on the dedicated volunteers to fulfill a wide variety of fun and exciting roles. Please consider the following opportunities below and register for one of the many important positions that need to be filled.

Note, you sign up as a volunteer as part of the registration process when you register your children. Volunteers must also sign up as club members (due to insurance requirements).

  • All new coaching positions require pre-approval: please send a Coaching Inquiry via our Contact page.
  • All other volunteer positions: for more information, please send a Volunteer Inquiry on our Contact page.

The following positions qualify for early registration and the registration discount. They also exempt you from paying the non-volunteer fee.

New Weekend Coaches

If you are an experienced cross country skier who would like to take the coaching courses and pass on your skills and enthusiasm to kids, then this is the place for you. Weekend coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons.

Returning Weekend Coaches

Use your previous training to continue as a coach. Additional training to continue your coaching development is supported. Weekend coaches qualify for a fee discount and early registration. Further details and commitments required are available on our Coaches page. Please ensure that you are able to make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Please note: Coaching Level 3 and up requires solid skills in both skate and classic technique and a commitment to complete the L2T Dryland and the L2T on Snow coaching certifications, and subsequent coaches levels as required.

Student Coaches (Paid)

If you are a Racer or Adventurer who would like to start or continue coaching Bunnyrabbits, Jackrabbits or Track Attack skiers, please register for the session that you can commit to and make sure you have signed up for the ICC and CC coach training (or L2T if applicable). Further details and commitments required are available on our coaches’ page. Please ensure that you can make the required commitments before registering for this position. Those not fulfilling their commitments will not be allowed to coach in subsequent seasons. Minimum age: 14 years old.

Jackrabbit Program Coordinator

The Jackrabbit Coordinator works with other program coordinators to set the Jackrabbit program outline, works with the Registrar to coordinate Jackrabbit athletes and volunteers registration, coordinates Jackrabbit weekend session groups, hosts pre-season meetings for parents, coordinators, and coaches, and oversees the Bunnyrabbit and Jackrabbit weekend sessions. The latter includes liaising with the weekend session coordinators, coaches, and Jackrabbit Race Coordinators, providing regular communication to the skiers and coaches. Also liases with Jackrabbit / Track Attack Weeknight Session Coordinator and Jackrabbit Race Coordinator.
(Available for 2024/25 season) 

Jackrabbit Race Coordinator (New)

The Jackrabbit Race Coordinator organizes athlete and coach groups at race events that are part of the Jackrabbit programming. These include Coast Cups and BC Cups held at Whistler Olympic Park. Liaise with Jackrabbit Coordinator and Track Attack Champs Coordinator. Requires prep in the week ahead of each race, and on-the-ground support at races. Excellent organization and communication skills are needed.
(Filled for 2024/25 season) 

Jackrabbit Head Coach (New)

The Jackrabbit Head Coach oversees all the Bunnyrabbit and Jackrabbit coaches and works with the Jackrabbit Program Coordinator to set the program outline. Liases with Coach Coordinator, and Jackrabbit Session Coordinators. Offers coaching guidance throughout the season. Oversees occasional fall dryland training opportunities for Jackrabbit Levels 4 athletes.
(Available for 2024/25 season)

Track Attack Program Coordinator

The Track Attack Program Coordinator works with other program coordinators to set the Track Attack program outline. Works with the Registrar and Track Attack Head Coach to coordinate Track Attack athlete groups and coaches. Hosts pre-season meetings for parents and coaches. Supports the Head Coach with race coordination. Key member of the Track Attack Championships Coordinating team. Provides regular communication to the skiers and coaches.
(Filled for 2024/25 season)

Track Attack Head Coach

The Track Attack Head Coach oversees all the Track Attack coaches and works with the Program Coordinator to set the program outline.
(Filled for 2024/25 season)

Track Attack Dryland Coordinator (New)

Works with Track Attack Coordinator and Head Coach to plan and organize Track Attack Dryland program. Supports the weekly roller ski sessions at Empire Fields. Assists with recruiting coaches and volunteers to support weekend dryland sessions.
(Available for 2024/25 season) 

Track Attack Session Coordinator

(One for Sat AM and One for Sun AM)

The Track Attack Session Coordinator will be responsible for helping Track Attack skiers get to their group meeting places, assist coaches with any equipment or instructions they need for the session, and be on hand if extra help is needed. The Track Attack Session Coordinator will work with the Track Attack Coordinator and Track Attack Head Coach and provide any feedback on the sessions.
(Filled for 2024/25 season) 

Jackrabbit / Track Attack Evening Session Coordinator (New)

The Jackrabbit / Track Attack Evening Session Coordinator works with the Jackrabbit & Track Attack Program Coordinators, Track Attack Head Coach and Jackrabbit Coaching Coordinator to coordinate Jackrabbit weeknight session athlete groups and coaches. Hosts a pre-season meeting for coaches and session coordinators. Provides regular communication to the skiers and coaches. Liasing with the evening session coordinators throughout the season to ensure smooth roll out of program.
(Available for 2024/25 season)

Equipment Coordinator

This position requires adequate waxing knowledge and experience. Club skis need to be waxed at the beginning of the season and as needed throughout the season. The Equipment Coordinator maintains (waxes) the club skate skis and manages the inventory (including poles) throughout the season. Determines when new skis/poles need to be repaired/replaced and coordinates the purchase with the Executive. Coordinates the Skate Ski rental program for 1st year Track Attack skiers. Provides communication to parents, liaises with Registrar to organize payment and plans distribution and collection of skis at the end of the season.
(Filled for 2024/25 season) 

Track Attack / Jackrabbit Wax Coordinator

Organizes Track Attack / Jackrabbit wax support at races. Works in conjunction with the Race Team Wax Manager. Organizes an Intro to Waxing (with Coast Outdoors) for interested families in the fall / early season, as well as 2-3 hands on sessions in club wax hut in early season to teach and help develop wax skills. Leads the Wax Coordination support at Track Attack Champs.
(Filled for 2024/25 season) 

Jackrabbit Session Coordinator

(One for each weekend session: Sat AM, Sun AM, Sun PM)

Weekend Session Coordinators overall responsibilities involves liasing with Jackrabbit Coordinator with pre-season prep, then coordinating weekend sessions during the season, including one dryland session prior to snow sessions starting. This includes communicating weekly updates to coaches, being on the ground to ensure a smooth rollout of sessions, facilitating and changes as required, and liasing with Jackrabbit Head Coach to support coaches where needed. At the end of season, coordinate distribution of report card material to coaches. Coordinators should be familiar with the Skills Development Program. Will liase with other volunteer leaders to rollout special events during weekend sessions, such as the Birkebeiner and the Sprint Day. Will work with their support team, including Assistant Coordinators, Skate Ski Coordinator and Hot Chocolate Coordinators.
(Filled for 2024/25 season) 

Hot Chocolate Coordinator

(Two for Sat, Two for Sun AM, and one for Sun PM)

The Hot Chocolate Coordinator is responsible for making hot chocolate for the Jackbunny, Jackrabbits, and Adventurer Groups for the session and handing it out to the coaches at the beginning of the session, collecting at end of each session and cleaning in between sessions. Will need to collect supplies pre-season and return at end of season.
(Filled for 2024/25 season)

Volunteer Coordinator

If you like managing people and are very organized, this role includes coordinating recruiting and confirming volunteers for the vacant volunteer roles at registration and ongoing events during the season. Our club has over a hundred volunteers, so the scope is as big as you make it. Many of our volunteers are familiar with their roles but each season there are new volunteers so we are looking for someone who can answer questions, coordinate handover of roles, and to check in with volunteers during the season plus organize the end of year volunteer appreciation. To qualify you must be highly organized, enjoy working with people, have knowledge of our programs and how the club operates, and some experience volunteering with Hollyburn. This position attends Executive meetings.
(Available for 2024/25 season) 

Coaching Coordinator

The key responsibilities of this role are recruiting and onboarding coaches and overseeing the Coaching Administrator. This includes advising coaches of training they should attend, working with program coordinators to allocate coaches, support start of season meetings, and arrange for coaching support by the club’s senior coaches when required. In addition, this person works with senior club coaches to set up a pre-season technique refresher session for returning coaches as well as technique upgrading sessions throughout the season for both classic and skating technique. Excellent communication skills are required and an understanding of coaching cross country skiing. This position is on the club Executive and attends Executive meetings.
(Filled for 2024/25 season) 

Assistant Coaching Coordinator

Follow up with coaches and volunteers who need to complete criminal record check. Prepare and administer teen contracts, confirm teen hours as well as periodic check in. Assist the Coaching Coordinator with general coaching administration which may include helping with logistics for courses or coach refreshers.
(Filled for 2024/25 season) 

Fundraising Coordinator (New)

The Fundraising Coordinator is an exciting opportunity to support the success of the club by identifying and activating funding opportunities. This volunteer will oversee and implement the activities required to raise funds through donations, grants and other resources in support of all program areas. This will include working closely with the Executive, and communicating generally the financial requirements to meet the club’s goals. Specific duties may include drafting an overall Fundraising Strategy, managing annual fundraisers in coordination with Nordiq Canada and others, identifying and coordinating grant applications, and evaluating other opportunities for financial and other supports.
(Filled for 2024/25 season) 

Masters Program Coordinator

The Masters Program runs once a week and focuses on skiers who are interested in refining their technique. The coordinator will confirm the attendees, arrange skiers in groups and outline the program for the season. Many of the attendees are coaches themselves and it provides a great opportunity to help support developing coaches. Additionally, they will provide technical coaching support to other coaches when required.
(Filled for 2024/25 season) 

Adventurers Coordinator

The Adventurers Program Coordinator sets the program outline and groups together with the coaches. The coordinator will be helping to set up dryland sessions, events and ensure TeamSnap is updated.
(Filled for 2024/25 season) 

Competition Chief

(More than one possible position)

The Club needs people to take leadership roles in running competitions at Whistler Olympic Park. To qualify for early registration and the fee discount you must commit to a Chief or Key Role for at least two competitions (Coast Cup, BC Cup, Westerns).  The position is available if you have your level 2 Officiating course and you will take on a Chief or Assistant Chief role. Alternatively, if you have your level 1 Officiating course and you will take on a key position including: Volunteer Coordinator, Race Secretary, Chief of Timing, Chief of Course, Chief of Stadium, Food Coordinator.

Communication Coordinator

The Communication Coordinator oversees club communication. Works closely with the Executive and other coordinators to provide timely communication to club members via quarterly newsletter and general updates. Works in partnership with the Digital Communication Coordinator and the Website Coordinator.

Additional details:
– Collect content from Coordinator for club wide newsletter 4-6 times a year.
– Send out ad-hoc emails to club members when required.
– Actively communicate with social media and website coordinator to share content and have a consistent communications strategy through the different channels.
–  Attend executive meetings to learn more about club activities, events and issues that the need to be communicated (8-10 meetings a year)
– Develop content to help raise profile of club, members, volunteers and athletes.
(Filled for 2024/25 season)

Digital Communications Coordinator

Maintains Hollyburn XC’s digital media presence by taking initiative to post content that is relevant to all. Actively reaches out to executives and coordinators to collect information and post content in a timely manner. Monitors information relevant to XC Skiing from various community sources including Nordic Canada, Cross Country BC. Platforms include Instagram and Facebook. Coordinates with website coordinators and communications coordinator.
(Filled for 2024/25 season)

Club Clothing Coordinator

Oversee the purchase of clothing (racing suits and jackets) for club members. Work with suppliers for sizing, purchasing and shipping. Coordinate delivery to members.
(Filled for 2024/25 season)

TeamSnap Coordinator

Liaises with Club Registrar and Program Coordinators to input member details into the Teamsnap platform, support Program Coordinators as needed to enter and manage teams, and support troubleshooting from coordinators, coaches and parents. Experience with TeamSnap an asset. Position requires fast response rate.
(Filled for 2024/25 season)

Ski Exchange Coordinator

Many clubs (Nakkertok, Chelsea, etc.) plan exchanges for Adventurers but age may vary depending on the club. Hollyburn is interested in participating in an exchange..  Coordinator will reach out to interested clubs, coordinate participants, arrange travel, schedule, activities, coach support etc. Is the primary contact to liaise with interested club, leads the application and engagement process during the 2024-25 season. Primarily for age group 2011.
(Filled for 2024/25 season)

Race Team Manager

Takes on tasks as requested by the Race Team Coach. Coordinates Race Team volunteers. Manages finances for the race team in coordination with the club Treasurer.
(Filled for 2024/25 season)

Race Team Coach

Please contact the Head Coach before registering for this position. Coaches training sessions/supports at races.


The following positions DO NOT qualify for early registration and the registration discount, however they count towards your volunteer requirements that exempt you from paying the non-volunteer fee. These roles generally involve a commitment of up to 25 hours during the season.

Backup Coach

If you are a certified coach who can’t commit to coaching the entire season, but are able to fill in for coaches who are sick or away, then this would be a good position for you. Backup coaches do not qualify for a fee discount or early registration due to the reduced time commitment required.

Competition Volunteers

Volunteering for at least two competitions the Club is helping host at Whistler Olympic Park. While the Club pays for you to take the Officiating courses, which is preferred, there are roles you can take on without certification such as food preparation, course marshalling, course or stadium setup. Further details on when officiating course are held are in the club Calendar.

Terrain Playground and Adventure Trail Coordinator

If you are creative, the club needs you to liaise with the Executive and Cypress to develop and maintain a terrain park and adventure trail with a team of volunteers. This will make skiing fun for our young athletes while they improve their balance!

Terrain Park Volunteers

Assisting the Terrain Playground and Adventure Trail Coordinator, we need three volunteers for Saturday mornings, three for Sunday mornings and one for Sunday afternoon to make sure there are good terrain park features and lanes for the ski skills development.

Jackrabbit Assistant Weekend Session Coordinator

(Three for Sat AM, Three for Sun AM, Two for Sun PM)
The Assistant Coordinators help the Coordinators as needed to run the sessions, including special events, and to be a back-up Session Coordinator in the event of any absences.
(Filled for the 2024/25 season)

Jackrabbit Skate Ski Coordinator

(One for Sat AM, one Sun AM, one Sun PM)
Skate Ski Coordinator who will be responsible for assigning skate skis to Jackrabbits 3 & 4 on skate ski weekend sessions (every other weekend). They will be required to bring out the skate skis and poles to the designated meeting area each skate session. After the session, the skis will need to be collected from skiers and returned to their correct position in the wax hut. Will liase with Equipment Coordinator to ensure equipment is correctly stored and in good working order.
(Filled for the 2024/25 season)

Evening Session Coordinator

(Two for Tues, Two for Wed, and Two for Thurs)
Each evening session (Tues / Wed / Thur) will need two Coordinators who will be responsible for setting up the designated meeting area, and giving out the skate skis on skate weeks. The coordinator will assist the coaches in arranging groups and taking attendance.

Website Coordinator

If you are experienced in managing website information, the club needs someone to keep information up to date. We need two volunteers.
(Filled for the 2024/25 season)

Club Van Manager

Responsible for maintenance of the club van.
(Available for the 2024/25 season)

Facilities Manager

If you are handy, this is a good position. The job is to make sure that the wax hut is in good condition, arrange for and/or complete repairs and renovations as needed. Periodically check the hut to make sure that it is clean and tidy. At the end of the season, work with the program coordinators to make sure that the hut is clean and tidy and that unneeded items are disposed of as needed. You will need to coordinate budgets and costs with the executive and to coordinate any external work with Cypress Mountain.
(Filled for the 2024/25 season)

Wax Assistant Jackrabbit Skate Skis

(Two positions)
Supports the equipment coordinator and helps with skate ski waxing throughout the season.
(Filled for the 2024/25 season)

Track Attack Championship Coordinator

Collaborates with the Track Attack Coordinator and Head coach, assists in planning logistics for Track Attack Champs including recruiting key volunteers for various tasks, (food, gear, relays, etc) and communicating updates and plans for the weekend.

Lantern Ski Coordinator

Each year between Christmas and New Year Hollyburn holds a lantern ski. This role is to be the lead in planning the Lantern Ski will includes coordinating the communication and organizing the volunteers (Set up, lanterns, food prep etc.)

Lantern Ski Volunteers

(Four positions)
Assist the Lantern Ski Coordinator with running of the event. May include prep before and clean up after the event.

Ski-O Coordinator

One weekend during the season we hold a Ski-O for Adventures, Track Attack, and senior Jackrabbits. If you have orienteering experience, we need a volunteer to set up the Ski-O for the weekend and then to provide instructions to coordinators and coaches. The weekend for the Ski-O will be confirmed in the fall.
(Filled for the 2024/25 season)

Jackrabbit Sprints Coordinator

One weekend in February run the Jackrabbit Sprints at Cypress for each session (Sat am, Sun am, and Sun PM. The roles involve being available for each session to set up course, lead timing, and provide instructions to Jackrabbits, coaches and volunteers. Great role for someone with Level One Officials and timing experience.

Mt Washington Coast Cup Coordinator

If you are planning to attend the Coast Cup at Mt Washington we are looking for a coordinator to organize the families and racers attending. Role includes organizing coach and athlete support for the weekend including scheduling and communication.

Sun Run Coordinator

The Sun Run Coordinator organizes the club’s Sun Run team registration and account, communication to the club to promote the event, coordinates the distribution of race shirts and bibs in the lead up to the event, and communicates race details to the team. Strong organization and communication skills needed.
(Filled for the 2024/25 season)

Wax Hut Cleaner

Responsible for weekly sweeping, tidying of wax hut and taking out garbage and recycling as needed. Notifies facilities coordinator of any required maintenance.

Ski Swap Coordinator

Many members of the club have skis and other equipment that they would like to pass on to other members. We need a volunteer to lead the organization of a ski swap. The swap has recently taken place at Coast Outdoors in October.
(Filled for the 2024/25 season)

Race Team Volunteers

Please contact race team manager Megan Sheffer if interested in volunteering for the following race team positions.
There are several positions, listed below, where parents/guardians of race team members can help out. If you are interested in volunteering for the race team, contact Megan.

Race Team Travel Coordinator + Trip Volunteer

Research and book team accommodations for race trips, camps and other events. Attends select race trips as RT volunteer (cook or driver).

Race Team Food Coordinator

Menu planning and grocery shopping for team camps and race trips. Leads food preparation on all or some race trips.

Race Team Trip Cook

(Two positions)
Contributes to menu planning and food preparation on select race trips.

Race Team Equipment and Wax Manager

Oversee the use and maintenance of team equipment, including roller skis. Keep track of the race team wax inventory and assist in making orders.

Race Team Van Driver

(Three positions)
The Race Team Van Driver must have a class 4 driver’s license which requires passing the commercial licensing tests and a medical report every five years. The primary van driver communicates with the head coach to determine trip departure times, coordinates athlete sign-up for the seats for each trip, and coordinates with head coach and van manager for maintenance. The club will reimburse the costs for getting a class 4 license as long as the driver serves as a back-up or primary driver for the team van. The primary use of the van is to transport athletes to races, training camps and special training at WOP. Alternate van drivers are needed and could be needed in addition to the primary driver for some trips.